What are Goods Received Notes (GRNs)?
A Goods Received Note (GRN), often known as a delivery ticket or note, is a document that verifies the delivery and receipt of goods on-site by both the supplier and the customer.
Why are they important?
GRNs play a crucial role across various departments for several reasons. They help to:
- Validate quality and quantity of supplies
- Control quality and material issues
- Matching invoices
- Keeping track of inventory
- Track material compliance
- Evaluate suppliers
Using a GRN helps prevent mistakes, fraud, and receiving the wrong items.
Furthermore, for sustainability efforts, GRNs can contribute significantly by:
- Preventing over-ordering
- Ensuring the use of sustainable, compliant materials
- Tracking materials used on site to calculate real-time carbon emissions
Many companies now commit to their clients that sustainable materials are being used. Without this proof, it's very difficult to meet client requirements and it could cost a lot of time and money to rework.
How Qflow can help?
Qflow streamlines the process of managing delivery records by automating compliance checks for the following product groups:
| Product Group | Certifications checked by Qflow |
|---|---|
| Timber | FSC/PEFC certificate for the supplier and individual product |
| Rebar | CARES Sustainable Constructional Steel (SCS) supplier certificate |
| Concrete | BES6001 certification |
| Bricks and Blocks | BES6001 certification |
| Structural Steel | BES6001 certification |
| Plasterboard | BES6001 certification |
| Insulation | ISO14001 supplier certification |
If a key product group lacks evidence of certification on a ticket, Qflow promptly flags the product for attention.
This functionality empowers you to:
- Rectify non-compliant records to ensure adherence to sustainable certifications.
- Collaborate with suppliers to enhance future GRNS, fostering better compliance practices.
Qflow also presents a user-friendly summary of GRN compliance via the 'Delivery Compliance' dashboard. This functionality empowers you to monitor progress over time and identify suppliers with persistent issues regarding non-compliant GRNs.